Managing Submissions

The Submissions page is your central hub for tracking and managing all applications received for a program. Here's how to navigate it effectively.

The Submissions Table

Each row in the submissions table represents one application. The table shows:

• Applicant name — The name provided by the applicant
• Submitted date — When the application was received
• Status — The current stage of the application (Submitted, Under Review, Accepted, Declined, Waitlisted)
• Review score — The average reviewer score (if reviews have been completed)

Click any row to open the full submission detail view.

Filtering and Sorting

Use the filters at the top of the submissions table to narrow your view:

• Filter by status to see only applications at a particular stage
• Sort by submitted date (newest or oldest first) or by review score

Updating Application Status

Open a submission and click Change Status to move it to a new stage. Available statuses are:

• Submitted — Received, not yet reviewed
• Under Review — Actively being assessed by reviewers
• Accepted — Application approved
• Declined — Application not approved
• Waitlisted — Held in reserve

When you change a status, you can optionally add an internal note explaining the decision — this note is only visible to admins, not the applicant.

Internal Notes

The internal notes section on each submission is a private space for your team to record observations, flag questions, or track communications related to that application. Notes are timestamped and attributed to the admin who wrote them.

Sending Decision Letters

Once you've made a decision, you can send a decision letter to the applicant directly from the submission detail page. See Sending Decision Letters for details.